The Challenge
Thousands of employees in several different types of healthcare organizations, making it complicated to manage files, certifications and compliance.
The Solution
CartaHR with Digital HR files.
The Results
- Elimination of physical transport of files which reduces risk of inadvertent employee PII disclosure
- Quick and secure access to employee HR files and reduction of lost files
- Additional layer of compliance protection for certifications and core HR documentation
About Summa Health
Industry: Healthcare
Company Size: 7000 employees
Location: 30 in multiple counties
“We’ve been extremely pleased with CartaHR. Customer service has been excellent, and the platform itself is extremely user-friendly, making it easy to share and manage employee files across multiple locations.” STACIE NOVOSEL - System Director for Compensation and HRIS
The Challenge
With more than 7,000 employees and over 30 locations across multiple counties, Summa Health is one of the largest integrated healthcare delivery systems in Ohio. Summa’s HR team is charged with managing documentation across a network of hospitals, communitybased health centers, a health plan, a multi-specialty group practice, an accountable care organization, research and medical education, and a foundation, all with variable levels of staffing and a range of missioncritical certification types for employees. Historically, physical HR files were moved or shared across locations via interoffice mail, increasing the risk of missing or incomplete files.
Employees spread across many different types of facilities
Summa Health has thousands of employees in several different types of healthcare organizations making it more complicated to manage files, certifications and compliance.
Differing levels of localized HR support at different types of locations
Not all locations throughout the organization have the same level of HR support, so implementing a digital solution allowed for standardization of processes regardless of local personnel resources.
Wide range of certification requirements for different types of employees
The differing types of healthcare delivery organizations means Summa Health has different types of employee certifications to monitor and manage.
“We’ve been extremely pleased with CartaHR. Customer service has been excellent, and the platform itself is extremely user-friendly, making it easy to share and manage employee files across multiple locations.”STACIE NOVOSEL- System Director for Compensation and HRIS
The Solution: Digital HR Files Save Time and Improve Compliance
Summa Health turned to Access’ CartaHR for help with managing its wide-reaching HR file management needs.
Move away from physical transport of files reduces risk of inadvertent employee PII disclosure
The transition to digital HR files eliminated the need to transport physical HR files between locations, mitigating the risk of accidental disclosure of highly sensitive employee personally-identifiable information.
Digital platform makes it quick and easy to share files across locations, regardless of resource constraints
HR business partners in the field can upload HR files directly to a centralized location, allowing authorized users to securely access and share employee HR files in real time and reduce the risk of lost files.
Additional layer of compliance protection for certifications and core HR documentation
The CartaHR reporting dashboard makes it quick and easy for the Summa HR team to identify and remediate incomplete, missing or out-of-date professional certifications and other key HR documentation, providing an additional layer of compliance protection.
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