Summary

Access Unify securely stores current and future documents, and upon request via the Unify portal or a business system. Access Unify promises document access at the speed of business.

Transcript

Does your organization struggle to find the documents they need when they need them? Whether it’s paper or digital, Access Unify can help. 

With active file service, we store your current and future documents in our secure record centers. Just use the Unify portal or your line of business system to request a digital copy and we’ll deliver it in under four hours, anytime, anywhere. 

Files at the speed of business. Access Unify.

The post Access Unify | Active File Service appeared first on Access.

Summary

The service offers a secure and unified platform for storing both structured and unstructured content, including digital records and hard copy indexes. It ensures top-notch security and privacy governance. The platform automatically updates and applies privacy and security rules and provides options for digital and physical destruction of content based on the user’s retention schedule. The system emphasizes fast access and unification of files.

Transcript

No matter where your content lives or what form it takes, we can store it with proven security and privacy governance. 

With secure compliance, we store your structured and unstructured content, digital records, and hard copy indexes in our secure, searchable, unified platform. Privacy and security rules are automatically applied and updated with the option of digital and physical destruction to meet your retention schedule. 

Files at the speed of business. Access Unified.

The post Access Unify | Secure Compliance appeared first on Access.

Summary

Access provides comprehensive records and information management through its Access Unify service, offering AI-driven categorization, indexing, and secure storage solutions. Their digital mailroom reroutes physical mail to a virtual mailbox, ensuring efficient and secure document handling.

Transcript

With Access, we’re your trusted partner for records and information management. And with Access Unify, we’re partnering with the best team in the industry for a predictable flat rate fee. That’s the easiest decision you’ll ever make. 

With Active File Service, we store your current and future active documents in our secure record centers. Just use the Unify portal to request a digital copy and we’ll deliver it in under four hours, anytime, anywhere. AI Auto-Classification Service uses state-of-the-art artificial intelligence to scan your files, determine the document types, and show you what you have. 

AI File Indexing automatically extracts important keywords from your documents to deliver relevant data for every page in every file. With Secure Compliance, we store your structured and unstructured digital content in our secure, searchable platform. And automatically apply privacy, security, and retention rules. Get your physical mail rerouted to a secure virtual mailbox with our digital mailroom solution. 

We determine what’s important, where it should go, and deliver it while ensuring a secure chain of custody. Whether you’re leveraging a single service or the entire Access Unify family, you need an award-winning industry leader who can manage your complete records lifecycle. We’re not just experts. We’re your experts. With Access Unify.

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Summary

Amidst a hectic day of searching for files, the introduction of Access Unify streamlines the process, eliminating the need for manual searches and calls. The system improves turnaround times, saves space, and enhances governance, allowing users to efficiently manage records.

Transcript

This is my day, like every other, a non-stop to-do list.

“Abby.”
“I have a request for Carter v. Davis for Matter 2049-002. Do you have it? I’m due in court in two hours.”

“I am working on it now, Mark”.

One more thing. So let’s see where this file is, six possibilities, looks like the basement, awesome

I wonder if it came back from Chicago? Looks like it came back.

“Hey Kim, do you have 20494-002? Yes, that’s what our system does. Thanks anyway.”

So where is it? The famous intake shelf. Done. Next, active file service, what’s this? Now I have a single place to request files, no more hunting, no more calling, no more shipping, Access handles it all.

Everyone’s impressed with our turnaround times, and we finally got to the records audit. We’ve saved floor space, and we can actually manage our governance policies.

Access Unify makes all our lives easier. So now, I get to truly be a records expert. Files at the speed of business.

The post Access Unify | AFS for Law Firms appeared first on Access.

Our proven methods have been used for years to customize regulatory reports of customers in complex, highly regulated industries while drastically reducing their cost of compliance. With Virgo as your retention software, you will always be audit-ready.

Video Summary

Discover Virgo, the cloud-based information governance solution that simplifies managing information retention, disposition, privacy, and security policies. Whether you’re navigating a complex web of regulations or seeking intuitive organization and collaboration, Virgo’s interconnected platform offers a seamless experience. Stay current with changing laws, automate retention, and ensure compliance with Virgo’s user-friendly features. Experience the power of Virgo’s comprehensive, easy-to-use, and continuously updated platform for information governance.

Video Transcript

Searching for essential solutions for your information governance program, it can be a challenge to create and manage defensible information retention, disposition, privacy, and security policies. Whether your organization operates within a single country and is subject to over 10,000 laws and regulations, or operates in multiple countries around the world and is subject to over 30,000 changing laws and regulations, Virgo is the cloud-based information governance solution that gives you the detail you need with the simplicity you want.

With Virgo, you can stay current with changes in laws and regulations affecting your policies, collaborate on your policies with other professionals across the organization, identify private and confidential information that needs protection, and publish policies and automate retention in your systems. Users pick Virgo because it’s intuitive and accurate. Information is organized with a few interrelated tabs. Each tab features a grid-based layout that’s simple to reorganize to fit your needs and makes generating reports a breeze. For a bird’s eye view, the customizable dashboard allows you to choose from a library of options to get quick insight into information that’s important to you.

Retention is managed in the Record Series tab. Selecting a record series brings up detailed information like record examples and content types. To help you seamlessly navigate through the platform, information in Virgo is interconnected. By clicking on a content type, you’re taken to the content type page where you can see the record series to which it is related and the repositories where it resides. Just click on the link to return to the record series. Simple. Intuitive. All the citations of supporting laws and regulations mapped to the record series are listed here, with defining regulations easily identified.

You can also collaborate internally or with the IGS team. Private comments can be used to note the rationale for retaining information longer than laws and regulations require or other business decisions. You’ll always know what’s changed and who made the changes by reviewing Virgo’s automatically generated audit trail. The citations tab displays all the laws and regulations related to your company and the areas where you operate. To help you stay current, Virgo clearly labels changes, newly published requirements, and laws and regulations that have been repealed.

Deploying private and confidential information is critical and can be tracked in the content types tab. Here you can track an infinite inventory of the types of content you have and how it’s categorized. Content can be inventoried by privacy as well as security, criticality, location, and other organizational needs. The repositories tab helps you track where your content resides. Whether content is stored in SAP or a physical file room, a wealth of insight is readily available, including location and ownership, as well as the associated record series and retention period.

Publishing retention rules throughout the organization is simple with employee portals. A portal installs in minutes and automatically shows published policies so users can quickly find retention by familiar content types. A grid view can also be published to show record series specific to a particular location or department. Virgo also publishes to systems and applications. The connector to Microsoft 365 populates Microsoft 365 retention labels so you can automate retention for SharePoint, Exchange, OneDrive, Teams, and Groups to ensure your policies are consistent and enforced.

Best of all, Virgo is supported and continuously updated by a team of attorneys, paralegals, and document retention experts who monitor over 200,000 laws and regulations in more than 200 jurisdictions around the world so you can hit the ground running with best-in-class content and ongoing guidance. Virgo, the comprehensive, easy-to-use, cloud-based information governance platform from Access.

The post Virgo – Cloud-Based Legal and Regulatory Research Software appeared first on Access.

CartaDC Essentials is stand-alone document management software that drives the transformation to paperless. Easily convert paper documents to electronic files, securely store documents. Quickly search and access anything you’re looking for. CartaDC Essentials powers a smarter, more cost-effective approach to storing, retrieving, and managing documents.

The post CartaDC Essentials: Drive Paperless Document Management appeared first on Access.

• Accounts payable documents
• Bills of lading
• HR documents and employee records
• Government ledgers, and birth, and death certificates
• Blueprints and other large-format documents
• Bulk scanning services
• Photos, art, slides, film, and negative scanning Access can help you to establish efficient processes for ongoing scanning and imaging needs.

We assess your backlog of files and semi-active records to be converted to electronic file formats. These can then be stored offsite or shredded to free up valuable real estate and improve the office environment.

Video Summary
Unlock the power of digital transformation with Access’s cutting-edge scanning and digitization services. Enhance collaboration, reduce costs, and safeguard your documents with our secure and efficient solutions. Trust us to meticulously handle your documents, from scanning to quality control, ensuring easy access for your team. Partner with Access for all your digitization needs and revolutionize your document management. Learn more at accesscorp.com/digitize.

Video Transcript
In today’s remote work environment, scanning and digitization services have never been more critical. Paper documents can slow down an organization’s collaboration and growth. Your team needs searchable digital documents that can be accessed from anywhere at any time.

Moving to digital documents cuts down on staff management and real estate costs, while also mitigating potential risks, natural disasters, fire and theft, and compliance breaches. Access is your value-added partner in scanning and digitization. With locations across the Americas and beyond, our solutions are best in class.

Our scanning process is laser-focused on your success, giving you the best quality, automation, and efficiency in digitization services. We look after every detail of the scanning process for you, creating a tailored solution that fits your exact needs. When it comes to stringent quality assurance, our services are unmatched, no matter the volume.

We use a secure chain of custody, which tracks every object at each step, ensuring absolute privacy and security of your documents while they are in our care. Scanning and preparation areas are kept under tight security protocol and accessible only by proper security clearance staff. Some locations even offer separate cages for each project. Every document is cataloged with a unique barcode and kept in its original order.

We have a robust system in place to handle a variety of document types and sizes, giving careful attention to prepare each one for high-quality scanning. Even damaged or torn pages delivered to us are smoothed or repaired. Access uses industry best practices that stand out from the competition. Over 800 million pages digitized, CGSB compliant, over 20 million documents indexed using ICR.

Our scanning equipment is state-of-the-art, capable of fast, accurate high-resolution imaging. Even high-volume and large-format scanning can be output at 300 dpi resolution with compression, color detection, and OCR technology enabled. We offer service options to cover every aspect: archive scanning, on-demand scanning, or day-forward scanning.

Quality control is at the heart of what makes our scanning service superior. Our QC experts pay attention to every detail, cross-checking each document for accuracy and quality before indexing each one. Paper documents can then be stored by Access with instructions for a destruction date that meets your document retention policy.

Your indexed and searchable documents are now ready for your team to conveniently access wherever and whenever

The post Scanning and Digital Transformation Services from Access appeared first on Access.

Video Summary
In today’s rapidly evolving business landscape, managing and leveraging data is paramount. Our video explores how Access can help you navigate this data-driven world, ensuring your information is secure, compliant, and a catalyst for growth. Discover how we can protect your data and unlock new opportunities for your future success.

Video Transcript
The speed of business is accelerating. Information is being created at an unimaginable and seemingly unmanageable rate. At the same time, new disruptions, competitive forces, and technology advancements are emerging faster than ever.

To survive and thrive in this volatile climate, you must be able to respond quickly and insightfully. How? By transforming your data and records into meaningful information. But as you look to the future, you must maintain information management principles that help ensure business data is accessible, secure, and compliant with industry regulations and standards.

With the right partner, you can reimagine these foundational practices and evolve them for the future. We can help. Access advances how the world manages information. Every day we help businesses apply best practices that align with the latest industry requirements, regulations, and security standards.

And as your organization evolves and embraces digital transformation, we can provide the guidance you need to reach future goals. We can help manage, protect, govern, and transform your information so you can mitigate risk, reduce cost, improve employee efficiency and productivity, create better products and customer experiences, and discover new ways to innovate and differentiate.

Learn how Access can protect your information and unlock new opportunities for the future.

The post Access – Transforming Your Information appeared first on Access.

The post Making Life Easier for HR appeared first on Access.

Video Summary
In this video, we explore a disruptive inflection point and its impact on businesses. We discuss strategies to help clients overcome current barriers and obstacles using new solutions, while also emphasizing the importance of building a sustainable program for an uncertain future. Our focus is on implementing standard RIM (Records and Information Management) practices to improve program quality, reduce risk, and enhance staff productivity. Discover how our solutions have brought significant benefits to clients, prompting many to continue with our services even in challenging times. Join us in understanding the importance of change and flexibility in today’s dynamic business landscape.

Video Transcript
This inflection point that we referenced earlier is disruptive. And a lot of times we talk about disruptive technology, we talk about disruptive companies, but this is a different type of disruption, right?

And what we’ve been focused on with our clients and our prospects is to help them navigate that. And the way we’ve talked about it is through two ways, right?

Is current state or current situation, how do we solve current barriers and obstacles for clients with new solutions, new technologies, how do we help them overcome these? But more importantly, how do we build a sustainable program in a future state that is unknown, right? Where there’s gonna be evolving and changing requirements on their business, there’s gonna be evolving and changing information requirements on retention and things like that.

So how can we help clients address what they have in front of them today? And that’s through some of the solutions that we’ve been discussing. And then also look to the future and say, we need to start implementing some standard RIM practices that are gonna ultimately improve your program.

And the vast majority of clients that we’ve been working with have seen significant benefit in the last five to six months when we’ve implemented these new strategies, these new techniques, and we’re bringing an increased level of quality to their program.

And in the long-term, it’s gonna provide less risk and also give them a better product for their staff. A lot of our clients that we’ve been able to work with have decided that long-term, they will continue with some of these solutions that we’ve provided them throughout these challenging times. So that’s been, I think for me and for our teams, a real key learning here with understanding the importance of change and again, flexibility.

Thank you. Thank you. Thank you. Thank you.

The post Information Management in a ‘Work from Anywhere’ World: Understanding the Importance of Change appeared first on Access.